8 Sensory-Safe Strategies for Managing Overstimulation at Events

Apr 17, 2023 | Environments, Events

Events like parties, concerts, festivals, and conferences can be overwhelming for individuals with sensory sensitivities or sensory processing disorder (SPD). The bright lights, loud noises, crowded spaces, and other sensory stimuli commonly present at events can lead to sensory overload and distress. However, with thoughtful planning and implementation of sensory-safe strategies, event organizers can create inclusive environments that accommodate the needs of individuals with sensory sensitivities. Here are a few basic strategies for managing overstimulation at events to ensure everyone can participate and enjoy the experience.

  1. Provide Quiet Spaces: Designate quiet areas within the event venue where individuals can retreat when they need a break from the sensory stimuli. These spaces should be free from loud noises, bright lights, and other overwhelming sensory inputs. Consider providing comfortable seating, dim lighting, and calming sensory items such as weighted blankets, fidget tools, or sensory toys.
  2. Offer Sensory-Friendly Activities: Include sensory-friendly activities that cater to different sensory preferences. For example, set up a sensory station with tactile activities like playdough or sensory bins, or provide visual arts and crafts stations where individuals can engage in calming, creative activities. These activities can serve as a soothing outlet for individuals who may feel overwhelmed by the sensory inputs of the event.
  3. Use Visual Supports: Utilize visual supports to help individuals navigate and understand the event environment. Use clear signage with pictures or symbols to indicate the location of different areas, such as restrooms, quiet spaces, or food stations. Visual schedules or social stories can also help individuals with sensory sensitivities understand the flow of the event and what to expect.
  4. Adjust Lighting and Sound Levels: Consider adjusting the lighting and sound levels in the event space to create a more sensory-friendly environment. Dimming the lights or using warm-colored lighting instead of bright fluorescent lights can reduce visual overstimulation. Controlling the volume of music or announcements can also prevent auditory overload. Providing noise-canceling headphones or earplugs at the event can be a helpful accommodation for individuals who are sensitive to loud sounds.
  5. Plan for Crowded Spaces: Crowded spaces can be overwhelming for individuals with sensory sensitivities. Consider implementing strategies to manage crowd density, such as limiting the number of attendees, creating designated pathways to manage traffic flow, or offering designated quiet or low-stimulus areas for individuals to retreat to when they feel overwhelmed by the crowd.
  6. Communicate Accommodations: Clearly communicate the sensory-safe strategies and accommodations that are in place for the event through event marketing materials, website, or social media. Inform attendees about the availability of quiet spaces, sensory-friendly activities, visual supports, and any other accommodations that may be relevant. Having this information can help individuals with sensory sensitivities feel more comfortable and informed about what to expect at the event.
  7. Train Staff and Volunteers: Educate event staff and volunteers about sensory sensitivities and how to effectively support individuals who may experience sensory overload. Provide training on recognizing signs of distress or discomfort, offering assistance or accommodations, and creating a welcoming and inclusive environment for all attendees.
  8. Don’t Make Food the Focus: Recognize that some individuals with sensory sensitivities may have dietary restrictions or sensory aversions to certain foods. Avoid making food the event’s primary focus to prevent individuals from feeling excluded or uncomfortable. Instead, offer a variety of food options that cater to different dietary needs and preferences, and ensure that non-food-related activities or entertainment are available for individuals who may not want to or are unable to participate in food-related activities.

Incorporating sensory-safe strategies in event planning can significantly enhance the accessibility and inclusivity of events for individuals with sensory sensitivities. With some thoughtful planning, event organizers can create more manageable and enjoyable environments for everyone, including individuals with sensory sensitivities. Remember that small changes can make a big difference in managing overstimulation at events where everyone feels welcome and can participate fully.

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